1-5 Client and Child Demographics

Each section below contains information about one of the tabs in the Teen Pregnancy Targeted Case Management (TPTCM) Service Report.

Reminder: For each visit a KDHE Program Visit Form and a Service Form must be completed with matching Date of Activity and the correct program selection to ensure that all clients/visits are counted in reports.

Note: Instructions for accessing underlying client level data and downloading PDF versions of reports are available in the DAISEY TA Brief “Using Reports for Quality Assurance”.

1- Client Demographic Information: Counts of Clients and Children

Count of New Enrollees

Data Source

The Count of New Enrollees is calculated from ‘New Enrollee’ selected on the TPTCM Service Form during the date range.

Form: TPTCM Service Form
Question:

New Enrollee?

Troubleshooting Tip

This count is a subset of the Count of all Clients Served.

Remember, clients should only be indicated as a ‘New Enrollee’ on the TPTCM Service Form one time (their first visit). If users mark a client as a ‘New Enrollee’ on multiple TPTCM Service forms, that client will be counted multiple times in this report. This data should be corrected to ensure good quality of data in this report.

Children of New Enrollees

Data Source

Children in Households of New Enrollees is calculated from ‘New Enrollee?’ and ‘Indicate the number of client’s and partner’s children in the home age <1,’ and ‘Indicate the number of client’s and partner’s children in the home age 1-11,’ and Indicate the number of client’s and partner’s children in the home age 12-22’ on the TPTCM Service Form during the date range.

Form: TPTCM Service Form
Questions:

New Enrollee?
Indicate the number of client’s and partner’s children in the home age <1
Indicate the number of client’s and partner’s children in the home age 1-11
Indicate the number of client’s and partner’s children in the home age 12-22

Troubleshooting Tip

If you have questions about whether certain children should be included, consult the KDHE Data Dictionary or your KDHE program consultant.

Count of all Clients Served

Data Source

The Count of Clients Served is the number of caregivers with at least one TPTCM Service Form during the selected date range.

Form: TPTCM Service Form

Troubleshooting Tip

This report shows the unduplicated count of clients with a TPTCM Visit during the selected date range. This count includes New Enrollees. Each client is counted once even if there are multiple TPTCM Service Forms during the selected date range.

Age of Children in Households of Clients Served

Data Source

The Age of Children in Households of Clients Served is calculated from ‘Indicate the number of client’s and partner’s children in the home age <1,’ and ‘Indicate the number of client’s and partner’s children in the home age 1-11,’ and Indicate the number of client’s and partner’s children in the home age 12-22’ on the TPTCM Service Form during the most recent visit in the date range.

Form: TPTCM Service Form
Questions:

Indicate the number of client’s and partner’s children in the home age <1
Indicate the number of client’s and partner’s children in the home age 1-11
Indicate the number of client’s and partner’s children in the home age 12-22

Troubleshooting Tip

If you have questions about whether certain children should be included, consult the KDHE Data Dictionary or your KDHE program consultant.

2- Client Demographic Information: Race, Ethnicity, and Age

Client Race

Data Source

Client Race is calculated from ‘Race’ on the Caregiver Adult Profile on clients who have a TPTCM Service Form during the date range.

Form: Caregiver Adult Profile
Question:

Race

Form: TPTCM Service Form

Troubleshooting Tip

Only races that are in the data are represented on the chart. If more than one race is selected on the Caregiver Adult Profile the client is counted as multi-racial on the report.

Client Ethnicity

Data Source

Client Ethnicity is calculated from ‘Ethnicity’ on the Caregiver Adult Profile on clients who have a TPTCM Service Form during the date range.

Form: Caregiver Adult Profile
Question:

Ethnicity

Form: TPTCM Service Form

Troubleshooting Tip

Only ethnicities that are in the data are represented on the chart.

Client Age Group

Data Source

Client Age Group is calculated from ‘Date of Birth’ on the Caregiver Adult Profile on clients who have a TPTCM Service Form during the date range.

Form: Caregiver Adult Profile
Question:

Date of Birth

Form: TPTCM Service Form

Troubleshooting Tip

Only age groups that are in the data are represented on the chart.

3- Client Demographic Information: Education, Employment, and Primary Health Coverage

Client Education Level

Data Source

Client Education Level is calculated from ‘Education Level’ on the most recent KDHE Program Visit Form for clients who have ‘Teen Pregnancy Targeted Case Management (TPTCM)’ listed as ‘Program’ with a date of activity matching a TPTCM Service Form during the date range.

Form: KDHE Program Visit Form
Questions:

Program
Education Level

Form: TPTCM Service Form

Troubleshooting Tip

Only education categories that are in the data are represented on the chart.

Remember to create a KDHE Program Visit Form – Adult and select TPTCM for the Program every time a client is seen for a TPTCM Visit. If there is no KDHE Program Visit Form – Adult with TPTCM for the Program that matches the Date of Activity for a client, their information will not be included in this report.

An asterisk (*) in your report indicates that your organization has created one or more TPTCM Service forms that have more than one KDHE Program Visit form for the same client, on the same date, with conflicting information in the ‘Education Level’ field. This should be corrected (either by deleting the KDHE Program Visit form that was created in error, correcting the Activity Date or Program selection on the KDHE Program Visit Form, or correcting the education level selection on one of the forms) to ensure high quality of data for this report.

Client Employment Status

Data Source

Client Employment Status is calculated from ‘Employment Status’ on the most recent KDHE Program Visit Form for clients who have ‘Teen Pregnancy Targeted Case Management (TPTCM)’ listed as ‘Program’ with a date of activity matching a TPTCM Service Form during the date range.

Form: KDHE Program Visit Form
Questions:

Program
Employment

Form: TPTCM Service Form

Troubleshooting Tip

Only employment status categories that are in the data are represented on the chart.

An asterisk (*) in your report indicates that your organization has created one or more TPTCM Service forms that have more than one KDHE Program Visit form for the same client, on the same date, with conflicting information in the ‘Employment’ field. This should be corrected (either by deleting the KDHE Program Visit form that was created in error, correcting the Activity Date or Program selection on the KDHE Program Visit Form, or correcting the employment selection on one of the forms) to ensure high quality of data for this report.

Client Primary Health Coverage

Data Source

Client Primary Health Coverage is calculated from ‘Primary Healthcare Coverage’ on the most recent KDHE Program Visit Form for clients who have ‘Teen Pregnancy Targeted Case Management (TPTCM)’ listed as ‘Program’ with a date of activity matching a TPTCM Service Form during the date range.

Form: KDHE Program Visit Form

Questions:

Program
Primary Healthcare Coverage

Form: TPTCM Service Form

Troubleshooting Tip

Only primary healthcare coverage categories that are in the data are represented on the chart.

An asterisk (*) in your report indicates that your organization has created one or more TPTCM Service forms that have more than one KDHE Program Visit form for the same client, on the same date, with conflicting information in the ‘Primary Healthcare Coverage’ field. This should be corrected (either by deleting the KDHE Program Visit form that was created in error, correcting the Activity Date or Program selection on the KDHE Program Visit Form, or correcting the primary healthcare coverage selection on one of the forms) to ensure high quality of data for this report.

4- Client Demographic Information: Marital Status and Household Poverty Level

Client Marital Status

Data Source

Client Marital Status is calculated from ‘Marital Status’ on the most recent KDHE Program Visit Form for clients who have ‘Teen Pregnancy Targeted Case Management (TPTCM)’ listed as ‘Program’ with a date of activity matching a TPTCM Service Form during the date range.

Form: KDHE Program Visit Form
Questions:

Program
Marital Status

Form: TPTCM Service Form

Troubleshooting Tip

Only marital status categories that are in the data are represented on the chart.

An asterisk (*) in your report indicates that your organization has created one or more TPTCM Service forms that have more than one KDHE Program Visit form for the same client, on the same date, with conflicting information in the ‘Marital Status’ field. This should be corrected (either by deleting the KDHE Program Visit form that was created in error, correcting the Activity Date or Program selection on the KDHE Program Visit Form, or correcting the marital status selection on one of the forms) to ensure high quality of data for this report.

Household Poverty Level

Data Source

Household Poverty Level is calculated from ‘Annual Household Income’ and ‘Household Size’ on the most recent KDHE Program Visit Form on clients who have ‘Teen Pregnancy Targeted Case Management (TPTCM)’ listed as ‘Program’ with a date of activity matching a TPTCM Service Form during the date range.

Form: KDHE Program Visit Form
Questions:

Program
Household Size
Annual Household Income

Form: TPTCM Service Form

Troubleshooting Tip

Only percent of federal poverty level categories that are in the data are represented on the chart.

Household poverty is calculated based on current federal poverty guidelines.

An asterisk (*) in your report indicates that your organization has created one or more TPTCM Service forms that have more than one KDHE Program Visit form for the same client, on the same date, with conflicting information in the ‘Household Size’ or ‘Annual Household Income’ field. This should be corrected (either by deleting the KDHE Program Visit form that was created in error, correcting the Activity Date or Program selection on the KDHE Program Visit Form, or correcting the household size or annual household income selection on one of the forms) to ensure high quality of data for this report.

5- Client Demographic Information: County of Residence

County of Residence

Data Source

County of Residence is calculated from ‘County of Residence’ on the most recent KDHE Program Visit Form on clients who have ‘Teen Pregnancy Targeted Case Management (TPTCM)’ listed as ‘Program’ with a date of activity matching a TPTCM Service Form during the date range.

Form: KDHE Program Visit Form
Questions:

Program
County of Residence

Form: TPTCM Service Form

Troubleshooting Tip

Only counties that current clients reside in are represented on the chart.

An asterisk (*) in your report indicates that your organization has created one or more TPTCM Service forms that have more than one KDHE Program Visit form for the same client, on the same date, with conflicting information in the ‘County of Residence’ field. This should be corrected (either by deleting the KDHE Program Visit form that was created in error, correcting the Activity Date or Program selection on the KDHE Program Visit Form, or correcting the county of residence selection on one of the forms) to ensure high quality of data for this report.